Administration Coordinator at Unifeeder A/S - Poland 

Gdynia, Poland

Are you skilled in administrative management and enjoy coordinating diverse tasks to keep an office running smoothly? Do you thrive in a cross-functional environment and want to improve administrative processes by collaborating with stakeholders across the organization?

If so, you might be the perfect fit for our full-time Administration Coordinator role based in Gdynia, Poland.

Unifeeder A/S is looking for a proactive and reliable team member to work onsite at our Gdynia office. You will report to Michal Durzynski, Business Process Director.

Working in our Gdynia office at Unifeeder

As Administration Coordinator, you will provide comprehensive administrative support to ensure the efficient operation of our Gdynia office.

Key areas include reception duties, travel coordination, insurance administration, invoice handling, vendor coordination, and office maintenance. You will partner with teams across the organization and with local suppliers to embed organizational excellence into daily operations and decision-making.

You will join an experienced, collaborative team committed to a professional work environment and open communication.

This onsite position is based at our office in Gdynia. Candidates from the Tricity area are preferred. Proficiency in Polish and English (verbal and written) is essential.

Who are we? 

Unifeeder is a dynamic logistics company delivering efficient transport solutions and sustainable supply chains to our customers daily. Operating across Europe and the Americas with more than 70 vessels, we facilitate the movement of over 3 million containers annually. As a key player in global and regional supply chains, we are committed to reducing emissions and fulfilling our environmental responsibilities. Unifeeder is part of DP World, a leading enabler of global trade. Learn more at www.unifeeder.com and www.dpworld.com.

Our employee benefits:

• Open and trusting work environment
• International career and professional development opportunities

• Holiday fund (paid once a year, when employee is taking at least 2 weeks of vacation)
• Medical insurance (fully covered by employer)
• Sport card (Multisport, 80% of cost covered by employer)
• Lunch card (400 PLN monthly to be spent)

Key responsibilities 

• Coordinate daily with building reception and office park administrators
• Ensure compliance with Occupational Safety and Health (OSH) regulations at the office
• Provide professional reception services to guests and employees
• Manage office access cards for employees and visitors
• Coordinate vendors and service providers for maintenance and repairs
• Handle office procurement: orders, supplier negotiation, and cost optimization
• Handle travel expenses settlement, company cars (incl. handling agreements with lease companies, insurance etc.)
• Organize internal and external meetings and events, including catering and logistics

Who are you?

You have relevant qualifications in administration or a related field, with 2-3 years of experience in administration and reception.

Additionally, we expect you to have:

• Strong organizational, analytical, teamwork-oriented, and communication skills
• Familiarity with procurement processes and regulations
• Proficiency in Microsoft Office (Outlook, Excel, Word) is an advantage
• Experience with contract management or procurement software is highly desirable
• Fluency in both Polish and English (verbal and written)

You also bring:

• A positive and flexible mindset with an analytical and structured approach to problem-solving.
• Excellent collaborative and interpersonal skills, comfortable engaging with a broad range of contacts within the company and proactively seeking out stakeholders both internal and external.
• A self-driven attitude with the ability to manage multiple priorities and thrive in a fast-paced environment.

Please apply as soon as possible!

There is no fixed application deadline – we will review applications continuously and close the position once we find the right candidate.

For more information about the role, please contact: Marzanna Kazmierczak - Chief Accountant at mka@unifeeder.com

For questions about the recruitment process, please contact Rainier Jazmin – Senior Talent Acquisition Partner at +45 3136 7655.