EDI for ports and authorities

UNIFEEDER EDI COMMUNICATION - PORTS


Integrated electronic data interchange (EDI) is a powerful way of business communicating and the benefits of integrating EDI are significant:

  • elimination of re-keying and data duplication
  • reduction of errors
  • reduced data interchange cycle time
  • improved service and response time
  • reduced business transaction costs
  • improved productivity, possibility of staff re-assignments

Furthermore a direct connection between systems eliminates the risk of human failures, and as a significant electronic commerce technology, EDI is changing the way business is done and defining successful customer-vendor relationships.

These are the main reasons why Unifeeder offers customers, vendors and other partners a variety of different technologies and formats, when it comes to business-to-business communication.

At Unifeeder we have several years of experience with EDI using EDIFACT standards, CSV and XML.

The use and implementation of EDI has grown rapidly the last years, and at Unifeeder we are following the development of new technologies closely.


COMMUNICATION FLOW


The below diagram is an overview of the communication flow in a Unifeeder – port relationship (either direct communication or via terminals). The diagram shows the communication processes which are supported via EDI. Each process (vertical line) can be established individually between a port and Unifeeder.

After the flow diagram each process is described in details.



1. CUSTOMS CONVEYANCE REPORT MESSAGE


Before vessel arrival we are able to send the vessel ETA to Customs administration and Port authorities – e.g. via Terminals. The ETA can be transferred as soon as the vessel has left the previous port.

Following formats are supported:

EDIFACT
  • CUSREP - Customs conveyance report message

Email
  • Spreadsheet (Excel)
  • Text
  • CSV
  • PDF

XML
  • Structure according to agreement


2. DANGEROUS GOODS NOTIFICATION MESSAGE


Before vessel arrival Dangerous goods details for cargo to be discharged, loaded and goods onboard, can be transferred to the Port authorities.

Following formats are supported:

EDIFACT
  • IFTDGN - Dangerous goods notification message

Email
  • Spreadsheet (Excel)
  • Text
  • CSV

XML
  • Structure according to agreement


3. CUSTOMS CARGO REPORT MESSAGE


After vessel operations Unifeeder can supply Customs administration and Port authorities with Manifests details - e.g. via the Terminal connection.

Following formats are supported:

EDIFACT
  • CUSCAR - Customs cargo report message

Email
  • Spreadsheet (Excel)
  • Text
  • CSV

XML
  • Structure according to agreement

RETURN MESSAGES


The receipt of all messages can be confirmed by a return message (APERAK), which will state if an EDI message has been received by the UniFeeder system. Both accept and rejected return messages are supported, but it is our experience that due to the increasing EDI communication only rejected messages are required by vendors because “no news” is considered as “good news”.


IMPLEMENTATION


We trust that our customes, like us, appreciate the benefits of EDI, and would like to improve our business relationship.
For further details and support please contact the Unifeeder IT-department:

Unifeeder It-department (it@unifeeder.com)

Depending on the format and number of adjustments, we expect an implementation time of 2 – 4 weeks per communication process.